CoZone: TechAssure’s ERP Application for Co-Share Offices
Key Features
The strength of the team is each individual member. The strength of each member is the team.
Member Management
CoZone helps onboard members through a simplified process.
- Get the option of self-registration by members.
- Member Directory with complete details of each member showing:
o Nature of Business,
o Authorised Person details,
o Agreement Number, Start & End Date of agreement,
o Office Suite No.,
o Seating Capacity,
o Employee Strength etc.
o Action-Buttons to update changes.
Calendar & Meeting Bookings
Lets your Members Efficiently book a meeting room with CoZone’s intuitive meeting booking and calendar functionality. Stay organized with user-friendly calendar features, ensuring a streamlined and hassle-free scheduling experience.
- Members can themselves book meetings seamlessly, OR it can be designed for admin-only booking.
- Your members/tenants can see meeting room availability and manage schedules.
- Available credit/discounts will automatically get reflected in the bill.
The key is not to prioritize what’s on your schedule, but to schedule your priorities.”
streamlines workflows by eliminating manual data entry, reducing errors, and improving efficiency
Automated Invoicing and Payment Processing
Streamline your payment processes and bid farewell to manual spreadsheets. Efficiently manage transactions using CoZone’s comprehensive billing and invoicing features
- An integrated Payment Gateway functionality, providing automation for your financial tasks.
- Your Members can automatically download invoices and make payment online through Payment Gateway
Resource Management
CoZone keeps you at the top of your inventory management cycle. Get real-time status of:
- Cafeteria items with a ticketing system to order from one’s own desk and collect at the cafeteria/restaurant.
- Office Stationery.
- Meeting Room Booking.
- Automated reminders for upcoming bookings, membership lease renewals, etc.
“Capitalism does not permit an even flow of economic resources.”
” A document that outlines the costs associated with fulfilling a service request”
Service Request Management
feature helps you in quickly attending to client expectations, addressing queries, & ensuring clear and timely communication.
Self-Service feature for Members (including their staff) to raise Service requests in the Service Request Page using:
- ‘Service Request type’ Dropdown list and
- Quick resolution of SR.
- ‘Issue Type’ Dropdown Lists
Client Interface
A user-friendly customer interface lets your clients to communicate in real time for all their service deliverables. The interface provides:
- Individual Log-in for Member Staff
- Document view
- Document Upload
- Monthly/Quarterly Invoice
- Expense detail and breakup of the workspace’s spending.
” A seamless client interface isn’t just good design—it’s a direct line to trust, clarity, and lasting relationships. “
“Great things happen when clear communication meets true collaboration—ideas grow, teams align, and success becomes a shared journey. “
Communication Collaboration
The software’s messaging service and announcement features let you connect with the members instantaneously without the fear of missing any member.
- Create events.
- Send public messages.
- Engage with all stakeholders in one click.
Dashboard
The intuitive dashboard through CoZone’s data visualization feature, using charts & graphs, gives your space’s overview on:
- Utilization
- Cafeteria Inventory position
- Booking status
- High Priority Service Request
- Client escalations
” A well-crafted dashboard turns raw data into real decisions—making clarity the new competitive edge.“
” Membership isn’t just access—it’s belonging, benefits, and being part of something bigger “
Access Control
Keep your space working smoothly by controlling who gets access to what, through CoZone’s Member Access and Key Card Access.
- Members get access based on their membership status and type.
- Keep you Space open 24X7.
Guest & Visitor Management
Tracks visitor movements within the facility. Visitors enter the basic
details in screen and the same will be intimated to concerned person through email.
” Effective guest and visitor management is the first step toward a secure, welcoming, and efficient workplace.”
” Streamlined courier management ensures every package arrives on time, every time—boosting trust, efficiency, and peace of mind.”
Couriers Management
Employees can place the courier order with the admin team. Admin will process the courier and update the courier details in the system. Later it will be added to the month-end report and invoicing.
Document Repository
CoZone provides for Central database where all member related documents are stored for use and retrieval whenever required in a single click.
” A smart document repository doesn’t just store files—it secures knowledge, streamlines access, and powers productivity “
” Get real-time updates, offers, and alerts straight to your WhatsApp — because important information shouldn’t wait “
Whatsapp Notification
The efficient way to keep employees informed and reminded – the WhatsApp Notification System. This system is designed to send timely reminders and notifications to team members through WhatsApp.
Security Features
Secure Data Storage and Role based access Control gives you the peace of mind to run your business with confidence.
” Security isn’t a feature—it’s a foundation. Protect what matters with built-in safeguards you can trust. “
” Turn data into decisions—our analytics and reports give you the clarity to act with confidence.”
Analytics & Reports
Each of your members/tenants can see reports of their spending on various services such as cafeteria, office stationery, printing, and courier. CoZone:
- Consolidated reports.
- Runs pre-loaded queries.
- Analyzes data to identify trends & patterns.
- You will get several business reports, such as:
- Consolidated Member/Tenant Report
- Member-wise Meeting Rooms Usage and Booking Report
- User-wise Cafeteria
- Office printing
- Cafeteria/Office stationery consumption report and replenishment requirements
- office Stationery usage
- Courier
- Car Parking
- Meeting Room calendar Reports.
optional
Add-On Features
Employee Engagement (HRMS)
With this Add on, you will get:
✓ Employee’s Leave Management
✓ Attendance Management
✓ Employee Payroll Management
✓ Employee Profile
✓ Employee Overtime
CoZone Productivity Analysis
This add-on feature provides:
✓ Comprehensive scheduling and time tracking
✓ Sets reminders and tracks daily activities.
✓ It enables you to assign tasks to individuals or teams.
✓ You can track the progress of tasks, view task statuses, and set deadlines.
Document Management system
This add-on feature allows
✓ Converting your physical documents/data into electronic form for easy storage and quick retrieval
✓ Accessing all your data from anywhere in the world almost instantly.
✓ Advanced encryption methods protect your stored data from any type of breach or hacking.
Work Allocation/Assignment
With this add-on feature:
✓ Monitor employees’ clock-in and clock-out time.
✓ Track their working hours,
✓ Allocate work to your own employees.
✓ Reassign work based on leaves & work priorities.
✓ Manage attendance records.
✓ Shift scheduling and absence tracking.
✓ Its in-built payroll management calculates salaries, deductions, and taxes based on employee data and time records.
Partnership
Lets Be Our Partner & Get Biggest Business Offers.
Cozone
Technical Specification & Data Security
Technical Specification
- ✓ CoZone is a web-based and mobile friendly application.
- ✓ It is built using modern technologies such as HTML CSS and JavaScript. Middleware is built on .NET MVC, Framework .NET 4.7, C# 6.0 and Data base is on MS SQL2019.
- ✓ The system is responsive, ensuring that it can be accessed from different devices, including desktops, laptops, tablets, and smartphones.
- ✓ The software is compatible with all modern web browsers, including Google Chrome, Mozilla Firefox, Safari, and Microsoft Edge. The system is also compatible with different operating systems, such as Windows, macOS, iOS, and Android.
Data Security
✓ CoZone employs SSL encryption protocols to ensure secure data transmission between users and the server. This encryption protects sensitive information during transit, such as login credentials and other personal data.
✓ Sensitive data stored in the database (MS SQL 2019) is encrypted at rest, providing an additional layer of security. This protects data even if there is unauthorized access to the underlying database storage.
✓ CoZone implements regular data backup procedures to prevent data loss in case of accidental deletion, corruption, or security incidents.